An integral member of the fundraising team, the Development Assistant is responsible for precise and timely gift processing, gift acknowledgement, reporting, and reconciliation with accounting. This position is responsible for database management, that is, maintaining the development database’s integrity, structure, queries, and reports, helping with appeals and mailings, special events, communications, and administrative tasks.

This position requires strong organizational and interpersonal skills, exceptional attention to detail, and the ability to prioritize as well as manage multiple projects at the same time.

At Lake Champlain Maritime Museum, we are committed to using our skills as historians, archaeologists, and educators to help make systemic change in our work and in the museum field. As part of this, we have spent the past two years working to remove barriers to access and pursuing new research projects that shine a light on untold stories of women and people of color in the Champlain Valley. We recognize that there is more work to do to create space, challenge bias, and dismantle systems that reinforce inequality.

Duties and Responsibilities

Responsibilities

• Donor Data Management and Reporting
• Manage the Museum’s donor database – Little Green Light (LGL) – including gift entry, gift acknowledgement, weekly and monthly reporting; update donor contact information.
• Manage data requests from Development Director and Marketing Consultant for mass outreach and social media; serve as support from the Development Department with our marketing consultant. 
• Reconcile Little Green Light gift records with accounting data on a monthly basis. 
• Donor Stewardship
• Process and acknowledge all gifts via mail, credit card, online, and stock transfer, with knowledge of practical tax receipting protocol.
• Contribute enthusiastically to Lake Champlain Maritime Museum events, helping as necessary with set up/take down, guest lists, in-kind donations, etc. 

Professional Skills

• Experience with CRM platforms (Little Green Light highly preferred)
• Donor database knowledge and experience, including creating mail merges, appeals, and reports.
• High level of computer literacy and competence with Microsoft Office Suite, including Excel.
• Ability to work independently
• Good time management
• Exceptional organizational skills and strong attention to detail when preparing and reviewing work

Basic Qualifications

• Two to three years relevant experience; nonprofit experience preferred.
• High level of computer literacy and competence with Microsoft Office Suite, including Excel.
• Experience with CRM platforms (Little Green Light highly preferred), and QuickBooks.
• Donor database knowledge and experience, including creating mail merges, appeals, and reports.
• Experience with any of the following preferred: data entry, database administration, project management, and/or fundraising experience.
• Ability to work independently, and in a flexible environment; good time management, including the ability to manage multiple tasks, define and set priorities, and problem solve.
• Exceptional organizational skills and strong attention to detail when preparing and reviewing work.

Schedule

This position is year-round, part time. A regular weekly schedule (e.g. 4-8 hours per day) will be determined in conjunction with the Director of Development. The ideal candidate will also have the ability to make changes to their schedule in alignment with Lake Champlain Maritime Museum events when needed.

Salary and Benefits

$22/hour for 20 hours per week (benefits include a robust combined time off policy; flexible schedule; opportunity for partial work from home hours after a six-month training; and discounts in the museum store and on museum programs).

How to Apply

Please submit a resume, cover letter, and three references to Lauren Ross with the subject line “Development Assistant.” Applications will be open until the position is filled, and the targeted start date for the position is June 1, 2024.

Equal Opportunity Employment

Lake Champlain Maritime Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.