ACEDC Mission 

The Addison County Economic Development Corporation is a 501(c)(6) member-based regional economic development organization. ACEDC’s mission is to create an entrepreneurial and innovative environment, nurturing businesses to launch, grow, and thrive. ACEDC assists entrepreneurs and business owners from all backgrounds, businesses of all sizes, during all stages of growth, while advancing economic and community development in Addison County, Vermont.

Job Purpose 

The Office Operations Manager supports the organization’s mission and ensures effective and smooth operations by providing office management functions, coordinating contracted services, and providing support to staff. This position handles a range of responsibilities associated with the organization’s operations and office management. The position reports directly to the Executive Director and works collaboratively with all organization staff. The ideal candidate can handle a wide range of assignments, ensure sensitive material is kept confidential, and is willing to be flexible in their responsibilities.

Duties and Responsibilities 

ADMINISTRATIVE 

• Provide administrative assistance, such as drafting and editing correspondence and preparing communications 

• Take minutes at Board and other meetings 

• Follow Vermont Public Meeting Law to properly notice Board meetings and post board meeting minutes and recordings 

• Develop, document, and maintain office procedures and protocols 

• Organize meetings, events, and webinar/seminars, including scheduling, sending reminders, organizing speakers and sponsors and arranging catering 

• Manage info@ email account and triage requests 

• Organize and maintain all paper and electronic files 

• Manage office space subleasing 

• Manage office supplies and process mail 

• General office support for organization staff, including IT triage 

• Answer phone calls in a polite and professional manner, triage and direct calls 

GRANT ADMINISTRATION 

• Provide grant administration for multiple Federal and State grants, including tracking staff hours, invoicing, initiating accounts payable and receivable, records maintenance, and oversight of, and collaboration with, grantors and grantees 

• Understand Federal and State grant rules and requirements 

• Draft letters of support for grant applicants 

BOOKKEEPING AND LENDING ASSISTANCE  

• Interface with vendors and contractors, including initial processing of invoices, receipts, and payments; research most cost-effective vendor contracts 

• Track and document operating revenues and expenses 

• Track and manage members, member dues, and municipal contributions 

• Assist with management of loan portfolio 

MARKETING AND COMMUNICATIONS 

• Work with marketing and communications firm to:

  • Improve, maintain, and update organization website 
  • Maintain CRM database and member relations platform 
  • Draft email blasts and newsletters and assist with newsletter 

Skills and Attributes 

• Experience with Microsoft Office 365, including Teams and SharePoint
• Experience with website and CRM software
• Strong IT and computer skills
• Working knowledge of databases, spreadsheets, and online forms systems
• Very detail oriented
• Highly organized, high standards for quality work
• Able to multi-task and navigate multiple deadlines and work schedules
• Excellent time management skills and ability to prioritize
• Outstanding written and verbal communication skills
• Ability to work independently while maintaining effective working relationships with co-workers, supervisors, customers, and the general public
• Enthusiasm for the mission of ACEDC and its future

Minimum Qualifications 

• Associates degree required, Bachelor degree preferred, or 3 or more years of office operations experience
• Minimum 2 years’ experience with similar or equivalent organization in similar role
• Computer proficiency required in all Microsoft Office products
• Skills with customer relations management platforms and website management preferred

Equal Opportunity Employment 

The Addison County Economic Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

How to Apply  

Via email, submit cover letter and resume to fkenney@addisoncountyedc.org with “Office Operations Job Application” in the subject line. Applications due by September 27, 2024.